Room 329
Capacity 10
The Board Room features a large Touch Screen, best used with the room laptop (with wireless mouse and keyboard). Extra connections are required for touch functionality–contact TCIT for setup.
The room is designed for smaller groups around one large table and often used for hybrid meetings via the room laptop and Clickshare USB-C dongle (set screen input to HDMI2)
The conference table’s center panel provides 4 outlets, 4 USB charging ports, 1 HDMI port and 1 phone port.
How do I…
Options for Presenting:
- Bring your own laptop and cast it to the presenter screens using the Click-Share button.
– Training Coordinators recommend: using the laptop provided in the room rather than your own, as this tends to circumvent more technical issues such as difficulties stemming from differences between Mac and PC. - Sign in to the Microsoft 365 or other account where your presentation is stored and download it to the room’s primary laptop.
– Training Coordinators recommend: downloading your presentation onto the computer from OneDrive or wherever your presentation is stored, rather than trying to run your presentation out of the cloud. This tends to yield better results with fewer connection issues or other loading problems. - Bring a USB drive with your presentation materials and plug it into the room laptop.
- Send your presentation materials to the Training Coordinator associated with your event and they will load it onto the desktop for easy access when you arrive at the Training Center.
If the Click-Share connection is not appearing on the screen, try the Input button on the remote. Click-Share appears on the HDMI-2 input in this room.
For more information about and tips for presenting on the screens, see the Presentation Screens page. For more information about the Touch Screen functionality, please visit the Presentation Touch Screens page.
The presenter screen is set up to share the sound from whatever computer is connected via ClickShare (or the USB + HDMI ports on the screen if you are going to use the touch screen features). If you are unable to get the sound to work with ClickShare, please contact TCIT for help.
To adjust the volume in the room, start by adjusting the volume on the computer first. If this is insufficient, audio settings for the screen can be further adjusted using the provided remote.
To schedule and run a hybrid meeting, follow the typical procedures for online meetings:
- Open Microsoft Teams or Zoom: Launch the app on your computer or use the web version and log into your account.
- Schedule a Meeting:
a) Teams:
i) Click on the Calendar icon on the left side of Teams, or the “Schedule” icon from the Zoom home screen.
ii) Select “New Meeting” to schedule a future meeting or choose “Meet Now” for an immediate session.
b) Zoom:
i) From the “Home” tab, select “New meeting” to start an immediate session, or “Schedule” to create a future meeting. - Add Meeting Details: Enter a meeting title, date, time, and invite participants.
- Share the Meeting Link: Once the meeting is created, share the link with participants via email or a chat app.
- Start the Meeting: At the scheduled time, join your meeting from the Teams or Zoom app or calendar notification.
- Manage Participants: You can mute/unmute participants, turn on video, and share your screen as needed.
To share the meeting to the presenter screens, choose an option and follow the appropriate instructions from the “How Do I Share my Presentation to the Screen?” FAQ above.
For more specific guidance on scheduling, participating, and presenting in a hybrid meeting, please check the official Microsoft Teams or Zoom documentation.
There are several wi-fi networks that are available at the Training Center. Guest is the preferred network for all devices not owned by TCIT, including phones. It can be used by anyone at the TC and does not require a password. TC-Devices is for TCIT controlled and supported computers and requires a password. For additional information and a full list of available networks, please see the Wi-Fi networks at CPM worksites page.
Equipment
The large presenter touch screen is wall-mounted. This room is also equipped with a laptop, ClickShare USB-C dongle, webcam, and a remote for the screen.
TC Support is available to help with any issues that may arise with the room technology. You can reach them via email at tcsupport@ou.edu.
Note:
To display your presentation on screen, please select the Click Share and Touch Screen items below for more details.
Please click the items below for details on how to use them:
Front Desk
TCIT will typically check in before each event in order to make sure everything is set up correctly and ready for the day. Attendants at the Front Desk can answer any questions and check out any additional materials presenters or Training Coordinators may need from there.
For help, please contact:
Front Desk Phone: 405-325-9658
TC Support Email: tcsupport@ou.edu
If the front desk attendants are not present, please check for a sign with phone numbers listed for on-call personnel.