Room 351
Capacity 40
The Arbuckle Room contains two large Presenter Screens at the front of the room that are visible to all audience members.
These screens are typically set up to mirror one another with the content of the laptop plugged into the HDMI cable on the desk at the front of the room. If you would like them to run independently to display separate content, please ask TC Support for help with this setup.
How do I…
Options for Presenting:
- Bring your own laptop and cast it to the presenter screens using the Click-Share button.
– Training Coordinators recommend: using the laptop provided in the room rather than your own, as this tends to circumvent more technical issues such as difficulties stemming from differences between Mac and PC. - Sign in to the Microsoft 365 or other account where your presentation is stored and download it to the room’s primary laptop.
– Training Coordinators recommend: downloading your presentation onto the computer from OneDrive or wherever your presentation is stored, rather than trying to run your presentation out of the cloud. This tends to yield better results with fewer connection issues or other loading problems. - Bring a USB drive with your presentation materials and plug it into the room laptop.
- Send your presentation materials to the Training Coordinator associated with your event and they will load it onto the desktop for easy access when you arrive at the Training Center.
Using the Room Laptop:
The presenter screens are set up to act as a second display on the right of the laptop screen. This means that when you’re ready to present, you can use the mouse or keyboard to drag your presentation or other materials off the laptop screen to the right in order to display them on the presenter screens.
Your audience will only be able to see what is on the large presenter screens, and you can keep whatever notes or other materials you need on the laptop screen for your use.
***Note*** This method only works when connected to the HDMI cable; using ClickShare will directly cast whatever is on your laptop screen and does not allow for the second-screen functionality.
***If your presentation is not appearing on the screen, try the Input button on the remote. Sharing from a laptop is set to appear on the HDMI-1 input in this room.
For more information about and tips for presenting on the screens, see the Presentation Screens page.
Each AV Cart has speakers that will play the sound from the computer that is connected to the screens. Volume should be controlled on the laptop first, and then with the included remote if needed.
Troubleshooting: If the sound is echoing or reverberating between the two screens, check on the back of the second screen. There should be a small red button that says, “Speaker On/Off.” Pressing this button will turn off the speaker off and hopefully stop the echo.
If you are running the two screens independently rather than mirroring them, you may want to turn the speakers for the second screen on. However, since TC Support will be assisting with this setup, they will likely take care of this for you.
To adjust the volume in the room, start by adjusting the volume on the computer first. If this is insufficient, audio settings for each presenter screen can be further adjusted using the remotes from the AV carts.
To schedule and run a hybrid meeting, follow the typical procedures for online meetings:
- Open Microsoft Teams or Zoom: Launch the app on your computer or use the web version and log into your account.
- Schedule a Meeting:
a) Teams:
i) Click on the Calendar icon on the left side of Teams, or the “Schedule” icon from the Zoom home screen.
ii) Select “New Meeting” to schedule a future meeting or choose “Meet Now” for an immediate session.
b) Zoom:
i) From the “Home” tab, select “New meeting” to start an immediate session, or “Schedule” to create a future meeting. - Add Meeting Details: Enter a meeting title, date, time, and invite participants.
- Share the Meeting Link: Once the meeting is created, share the link with participants via email or a chat app.
- Start the Meeting: At the scheduled time, join your meeting from the Teams or Zoom app or calendar notification.
- Manage Participants: You can mute/unmute participants, turn on video, and share your screen as needed.
To share the meeting to the presenter screens, choose an option and follow the appropriate instructions from the How Do I Share my Presentation to the Screen? FAQ above.
For more specific guidance on scheduling, participating, and presenting in a hybrid meeting, please check the official Microsoft Teams or Zoom documentation.
There are several wi-fi networks that are available at the Training Center. Guest is the preferred network for all devices not owned by TCIT, including phones. It can be used by anyone at the TC and does not require a password. TC-Devices is for TCIT controlled and supported computers and requires a password. For additional information and a full list of available networks, please see the Wi-Fi networks at CPM worksites page.
Equipment
Each screen is connected to an AV Cart which contains a laptop, ClickShare USB-C dongle, webcam, speakers, two phone charging cables (USB-C; red cord) and one laptop charging cable (USB-C; black cord), and remotes for the screens and any cameras or other equipment that may require them. Each cart also comes with a battery backup that will provide a little extra time in the case of a power outage.
This room also comes equipped with an air purifier that can be turned on during your event if desired.
TC Support is available to help with any issues that may arise with the room technology. You can reach them via email at tcsupport@ou.edu.
Please click the items below for details on how to use them:
Note:
To display your presentation on screen, please select the Click Share and Presentation Screens items below for details.
Front Desk
TCIT will typically check in before each event in order to make sure everything is set up correctly and ready for the day. Attendants at the Front Desk can answer any questions and check out any additional materials presenters or Training Coordinators may need from there.
For help, please contact:
Front Desk Phone: 405-325-9658
TC Support Email: tcsupport@ou.edu
If the front desk attendants are not present, please check for a sign with phone numbers listed for on-call personnel.